Systems Thinking Visual Design Product Design UX

Designer ( 🐣 ) ****: Hawa

Topic: Reimagining meeting efficiency through context, collaboration, and collective ownership

Table of Contents

THE PROBLEM

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We’ve all been there. The meeting is already 15 minutes over time and we still haven’t reached consensus on any of the key topics. There are still a few more items left to cover, and people are quietly glancing at the clock.

Prompt:

“How can Google meet help meetings stay on time -- and how can it do so without making people feel rushed or like they should just ignore the suggestions the computer is making -- consider dynamics of groups and how the UI could be in the middle of those dynamics”

Meetings are where creative decisions are made before anything hits Figma or a codebase. Yet, ironically, we take less care with structuring meetings than we do with code reviews or design critiques.

Engineers have PRs. Designers have Figma comments. Both worlds embrace lightweight rituals like LGTM (“Looks Good To Me”) to align quickly and move forward. But in meetings — arguably the birthplace of most creative outputs — we don’t adopt the same collective ownership or clarity-driven tools.

This problem became the foundation for rethinking agendas not as passive lists but as active collaborators that help people prepare, stay aligned, and own outcomes together.

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